News

The Staff and Student Employee Grievances Policy establishes a framework for staff and student employees to be able to formally raise workplace concerns.

The Policy on Academic Professionals sets forth the qualifications, responsibilities, and terms of employment for Academic Professionals at Baylor University.

The Video Surveillance Policy outlines the purpose and principles governing CCTV and/or video security systems on campus.

Baylor University vehicles are available for use in furtherance of University business only by personnel who are authorized drivers under the procedures established in this policy.

The Student Organization Conduct Policy outlines Baylor University’s steps in addressing alleged violations of policy by both chartered and non-chartered student organizations.

The Academic Freedom and Duties policy articulates the University’s commitment to academic freedom for faculty members, as well as expectations for the performance of their duties.

The Retirement Benefits policy provides certain fringe benefits to retirees according to eligibility and retirement classification.

The Baylor Benefits Section 125 Cafeteria Plan policy allows health-related insurance premiums and other allowable expenses to be deducted from the employee’s pay before Federal income tax withholding and Social Security taxes are calculated and deducted.

The Unemployment Compensation Policy informs employees of their unemployment benefits in accordance with state law.

The Staff Performance Appraisal and Planning Process Policy (BU-PP 804) establishes an annual performance evaluation as a part of ongoing performance management to provide performance feedback to employees, inform the merit process, and provide information that may influence salary decisions, promotions, and transfers.

The Work Hours and Schedules Policy establishes work schedules and outlines procedures for recording leave hours and hours worked.

Baylor University has revised its Sexual and Interpersonal Misconduct Policy to ensure compliance with recent court rulings and expressed intent from the Department of Education.

The Clery Notification policy outlines Baylor University’s responsibilities to disseminate Clery required emergency notifications, timely warnings, and safety notifications.

The Tenure at Baylor University policy sets forth the qualifications, responsibilities, and terms of employment for faculty on Tenure-Track and with Tenure at Baylor University.

The Policy on Clinical Faculty at Baylor University provides guidance for faculty and administrators with respect to Clinical Faculty members’ roles, responsibilities, review, and progress toward promotion.

The Group Long-Term Disability policy provides details on the group long-term disability insurance coverage that Baylor provides eligible employees. The policy provides details regarding the eligibility and approval process along with the amount of coverage this policy provides to eligible employees.

Baylor University offers a “457(b) Deferred Compensation Plan” (the “Plan”), which is designed to permit any participant who has maximized their 403(b) elective deferrals with an additional opportunity to save for retirement.

The Group Life and Dependent Life Insurance policy provides details on the group life and dependent insurance coverage that Baylor provides eligible employees and their eligible dependents. The policy provides the coverage levels provided to employees and their eligible dependents.

Baylor transitioned the Policy on Romantic and/or Sexual Conduct with Students or Supervisees to the new policy template. The document continues to provide policy in relation to expected conduct consistent with the stated Christian mission of the University while maintaining a learning environment based on ethical and professional behavior and mutual respect for all students and employees.

The Staff Teaching policy establishes the University’s position regarding staff employees teaching outside of their primary staff role. It is the policy of Baylor University to provide an environment where staff can focus their time, effort, and energy on their primary job functions resulting in effective job performance. Only in rare circumstances when the teaching need cannot be met by current faculty or other external hires, should a staff member be utilized for a temporary and limited purpose.

The Intellectual Property Policy (BU-PP 721) addresses how Baylor University responds to an invention, how the intellectual property (IP) is managed, and how revenue shares generated from IP are distributed within the University. A revision of this policy, last addressed in 2005, was necessary given an increase in intellectual property and commercialization opportunities within Baylor over the last few years. This trend is expected to continue as Baylor continues its rise towards R1 status.

The intent of the policy is to ensure effective planning and implementation of new initiatives or significant changes that will impact students and other university constituents. This policy update reflects recent changes to federal law and SACSCOC accreditation standards related to substantive changes.

The Academic Credentials for Faculty, Graduate Teaching Assistants, and Other Teachers Policy provides academic credential guidelines for faculty as well as others who teach at Baylor University.

The Group Insurance Policy provides details on the plans that are covered under the University’s group insurance and the definition of a spouse and dependents that employees can cover under their plan(s). The policy provides enrollment and continuation of coverage details and instructions.

The Maternity Leave portion of this policy provides leave under the Family and Medical Leave Act (FMLA) and is available for female staff who are pregnant and eligible for FMLA. This leave covers the birth mother only for the time during which she is physically unable to work.

The Primary Caregiver Leave portion of this policy provides leave under the Family and Medical Leave Act (FMLA) to both male and female staff members who have recently added to their family through birth or adoption.

The Maternity Leave portion of this policy provides leave under the Family and Medical Leave Act (FMLA) and is available for female faculty who are pregnant and eligible for FMLA. This leave covers the birth mother only for the time during which she is physically unable to work.

The Primary Caregiver Leave portion of this policy provides leave under the Family and Medical Leave Act (FMLA) to both male and female faculty members who have recently added to their family through birth or adoption.

The Promotion for Tenured Faculty Policy (BU-PP 702) addresses promotion to the rank of Professor. The revision of the policy is necessary because the current BU-PP 702, last revised in minor ways in 2007, lacks detail that is necessary for guiding all faculty and administrators in the promotion consideration process.

The Faculty Development Policy provides an account of resources available to faculty for their professional development.

The Policy on Adjunct Faculty is a new policy. It is important for Baylor to have such a policy because of the very large number of individuals serving as part-time Adjunct Faculty at Baylor.

The Alternate Work Location Policy provides designated Baylor University employees with the opportunity to perform their work at a location other than on Campus.

The BU-PP Introduction and Important Notice provides employees with important notices and an introduction to the University’s policies.

This policy updates the University’s previous Policy on Full-Time Lecturers and Senior Lecturers at Baylor University.

The Workers’ Compensation Insurance Policy establishes standards and procedures for the administration of the Workers’ Compensation program as well as establishes preventative measures for work-related accidents, injuries, and illnesses.

This policy updates the University’s previous Purchasing Card policies and procedures.

The Policy Statement on Alcohol and Other Drugs was recently revised.

The Whistleblower Policy establishes procedures for the good faith reporting of suspected or actual misconduct and prohibits interference with, or retaliation for, such reporting.

The Nepotism Policy establishes the principles and procedures to ensure employees’ primary commitments to the University and the objective performance of their professional responsibilities are not adversely affected by familial relationships.

University Compliance and Risk Services recently updated the Driving on Behalf of Baylor University policy. The policy provides guidance on the driving process and procedures at the university.

The Staff Supplemental Pay Policy was recently revised.

The Baylor Civil Rights Policy and Procedures has been updated. The Civil Rights Policy and Procedures for Employees and the Civil Rights Policy and Procedures for Students have been combined into one policy.

Baylor University continues to value robust reporting and response practices. The policy will continue to require all University employees to report alleged misconduct (with the exception of those deemed Confidential employees) regardless of where or when the alleged misconduct occurs.

The FERPA Policy has been updated.

The Student Conduct Code has been updated to address actions that target based on race and include the potential for using racist actions or behaviors as aggregating factors for student conduct sanctions.

Please do NOT complete the COVID-19 test kit you will soon receive in the mail until 7 days prior to your scheduled return to the Baylor campus for the fall semester. This instruction supersedes the information emailed to you last Thursday.

Baylor is requiring a negative COVID-19 test of all students coming to campus for the fall semester. We are mailing mandatory COVID-19 test kits to students beginning next week.

The Global Safety and Security Policy provides guidance to all Baylor University travelers.

The updated Tobacco-Free and Smoke-Free Campus Policy standardizes the University’s position on the use of tobacco products on University-controlled property.

This policy discusses smoking and the use of all tobacco products (including cigarettes, cigars, pipes, smokeless tobacco, electronic cigarettes, chewing tobacco, snuff, and other tobacco products) by students, faculty, staff, and visitors on all University owned, operated, leased, occupied, or controlled property.

This information outlines the notification steps Baylor University employees and supervisors need to take when an employee is experiencing COVID-19 symptoms, waiting on test results or has a lab-confirmed positive COVID-19 test.

Today we are announcing an important public safety measure as we continue to see an increase in the number of COVID-19 cases within the Waco area. Effective Monday (June 22, 2020), face coverings are required to be worn by all individuals (faculty, staff, students and visitors) in all buildings on the Baylor campus.

The Technology Incident Reporting Policy discusses how the Baylor University community reports a technology-related incident to ITS. This policy replaces the University’s existing ITS Incident Response Policy.

This is a new policy that establishes a framework for Baylor ITS response to a disaster.

HR policies have been updated to reflect procedural changes under Ignite.

The Bereavement Leave Policy establishes uniform guidelines for providing paid time off for Eligible Employees related to the death of an immediate family member.

The updated Animals on Campus Policy standardizes the University’s position on the management of animals on University-controlled property. This policy discusses animals on campus and incorporates services animals, emotional support animals, and research and teaching animals.

The Faculty Dismissal Policy provides for dismissal of a faculty member whose employment is otherwise secured, either through tenure or through other contractual obligations pertaining to her or his faculty rank. This policy has been in place for many years, but revision is necessary because it does not currently account for situations and procedures related to new Title IX regulations. This revision has been approved by the Faculty Senate.

In 1997 Baylor implemented separate conflict of interest policies for staff and faculty members of the University. These policies have been revised a few times over the years, and are inherently similar with very few differences. In an effort to standardize the policy requirements for employee conflicts of interest, the once separate policies have been combined into a single policy.

In recognition of the COVID-19 challenges, undergraduate students will have the opportunity to elect to convert any of their spring course grades to Pass/Fail at the end of the semester once their final grades have been submitted.

The Fire Prevention Policy discusses the fire prevention measures implemented by Baylor University to reduce the likelihood of fires, including a robust fire safety training program, proactive fire safety inspection program, and, where possible, reduction or elimination of flammable materials and other hazards.

As the university continues to monitor the spread of coronavirus (COVID-19) University leadership is placing this concern as a high priority not only for students but Baylor's entire campus community.

The Policy on Payroll Classification of Graduate Students sets forth standards regarding how graduate assistant positions are classified for employment and payroll purposes.

The Missing Persons Reporting Requirements Policy delineates the responsibilities of Baylor University employees and departments when a missing person is reported.

The Substantive Change Policy provides guidance for changes significant enough to require approval or notification with our institutional accreditor SACSCOC.

The COA Governance Policy sets forth rules and standards regarding how the University’s Chart of Accounts (COA) will be structures and the responsibilities and requirements for maintaining the COA. The policy addresses the process by which changes to the COA can be proposed and how such changes will be evaluated.

The Minister FICA Exemption Policy identifies the process through which an ordained, commissioned, or licensed minister can request an exemption from FICA tax withholding, in accordance with Internal Revenue Service (IRS) regulations.

The Minister Housing Allowance Policy identifies the process through which an ordained, commissioned, or licensed minister can request a non-taxable housing allowance, in accordance with Internal Revenue Service (IRS) regulations.

The Off-Cycle Payroll Policy identifies the circumstances which will be considered for processing a paycheck for University faculty and staff outside of the regular monthly and bi-weekly payroll cycles. Further, the policy defines the process for requesting an off-cycle payment and the timing of off-cycle payments.

The Contingent Worker Policy establishes consistency and simplicity in the review and classification of contingent workers providing services to the University.

The UCRS policy website is the official home of all university policies. These policies have been established to create a safe and productive work and learning environment and ensure compliance with regulatory requirements.

Privacy Office establishes University Privacy Policy

Effective January 1, 2020. Baylor has revised its leave policies to better support the needs of Eligible Employees. These revisions provide more immediate access to paid leave time, create new leave options, and offer greater assurance of paid leave is available.

The Staff Separation Policy establishes clear guidelines for employees separating from the University.

The Policy on Policies provides the roles, responsibilities, and processes for developing and maintaining University Policies.

The Public Demonstration Policy provides guidance for those wanting to conduct public demonstrations on the grounds of the University in a manner consistent with the ideals and mission of Baylor University.

The Campus Weapon Regulations Policy provides guidance for the enhancement of campus safety and security by establishing definitive regulations for the possession of weapons while on Baylor property and memorializing the rules and regulations enacted by the University regarding the carrying of concealed handguns by license holders on campus or University-owned property.