Driving FAQs

Risk recommends 10 business days to become an approved driver. This allows you 5 business days to complete your training and the application, acknowledge reading the Baylor Driving Policy, complete and upload your application. Risk Services then has 5 business days to review the application, run and review the applicant’s motor vehicle record and complete the application process. 

If you have finished your training, acknowledged reading the Baylor Driving Policy, ensured you have fully completed the application and uploaded the application to the correct folder, the application is being worked on by the Risk team. We will reach out to you if there are any issues.

The new approval process allows you to assign yourself the training to fulfill your needs as a Baylor driver. Once you’ve completed all of your training and read and acknowledged the Baylor driving policy, you can upload your application for further processing.

No training will be sent. All of your training needs will be handled through the UE website. You can save your training at any point and resume the module when it’s convenient for you.

You will receive an email that states your approved vehicles as well as your expiration date. The supervisor you listed on your application will also receive the approval email. You will be added to the online Approved Driver List which is organized by last name and by department. This list is updated online approximately twice a month. You can find it here on the Driving for Baylor Webpage: https://www.baylor.edu/risk/index.php?id=871837

You do not need to do anything until your approval expires. At that time, you'll need to log into the United Educators website and complete all of the required trainings. 

If you are already approved and wish to add golf cart or 12-passenger van approvals, please email Risk@Baylor.edu for additional instructions.

Once you complete your initial training through the UE site, it will track your expiration and notify you when you are coming up on renewal time. Until then, please check the Approved Driver List for your expiration date.

As long as you have completed the two required modules (Driver Safety Fundamentals and Defensive Driving Strategies) you can self-assign the golf cart and van modules. Golf cart and van modules CANNOT be taken until you complete the prerequisite modules. If you complete golf and/or van modules at a time other than when you go through the initial training process, please email Risk@Baylor.edu telling us what module(s) and date of completion so we can update your approval. There are no longer required training modules for ATV/UTVs or trailers. If you need boat training, indicate it on your application and Risk Services will reach out with further instructions

Your training is self-paced. Risk Services will not act on any approvals until you have completed all of your modules. Do not upload your application until you have completed ALL of the modules you indicate on your application. Any applications that are uploaded prior to the completion of training will be deleted.  

Ensure your application is filled out completely and signed, with correct information to include your date of birth and driver’s license number, current department and supervisor. Incomplete applications will be rejected.

Students are NOT allowed to be listed as supervisors. It must be a faculty or staff member.

If your license is from Washington State, you will need to submit the additional document along with your application. 

If your license is from the following states, you MUST print, sign and submit your application. We CANNOT accept electronic signatures from these states: AR, DC, NE, NV, NY, NC, and SC. 

No, once you are authorized to drive your name will be on the Approved Drivers List and you can drive for any department. If you change departments, please email Risk @Baylor.edu with your new department and supervisor.

We highly encourage you to rent vehicles. If you choose to drive your personal vehicle for Baylor business, your personal insurance will be primary coverage and you will be responsible for paying your deductible.

Visit Learner Support – Lexicon for assistance. 

Any violations received while operating a personal vehicle, as well as while acting as an Approved Driver, must be reported to University Compliance and Risk Services at Risk@Baylor.edu within 24 hours of receiving the citation. Citations, as well as failure to report them, may impact your ability to be approved. Moving violations occurring in another state, which may be referred to by other names, will be assessed points in a manner which, in the sole discretion of Baylor University, is consistent with this list and the attached list of “other moving violations.

Baylor University shall assign points against each driver based on the following:

All points will remain on driver’s record for a period of 36 months before they are removed. Credit may be applied for infractions that have been removed from the driver’s current record. 

Faculty/Staff/Spouse/Student/Student Worker Threshold Classes