TRAIN, APPLY, APPROVE 

Complete your training, submit your application, receive your approval

• As a reminder, anyone operating a motor vehicle on behalf of the University must be authorized before any driving occurs. This includes faculty, staff, students, spouses and guests of the University operating Baylor-rented/leased or Baylor-owned vehicles.
• Applicants will begin the process by visiting the UE training platform https://DriveforBaylor and completing the two pre-requisite trainings: Driver Safety Fundamentals and Defensive Driving Strategies. The UE training platform will not allow you to access additional driver training modules until you have completed the two pre-requisite driving modules.
• After you complete the two pre-requisite driving trainings, you may choose to add additional training modules: Passenger Van Safety and/or Golf Cart Safety. (There is no longer a standalone ATV/UTV training module or trailer training.)
• Drivers who were already approved prior to the new process should create an account in the UE system then email Risk@Baylor.edu to be granted access to the van and/or golf cart modules. If a driver is already approved, they DO NOT need to do anything until their current expiration date. At that time, they will need to log into the UE system and complete all required modules.
• Once you have completed your UE training, download or open the application in Adobe by clicking on Request to Drive to the left of these instructions. Complete, sign and upload your application pages. Forms must be submitted together by clicking the Upload Completed Driver Application link. Do not submit your application until all desired training is completed. 
• Do not upload a copy of your driver’s license or copies of your training certificates.
• Applicants from Washington State must continue to sign and submit the additional Release of Interest approval document.  The link to this form can be found on the Request to Drive. The form must be submitted by clicking the Upload Additional Driver Documents link. 
• We accept electronic signatures on applications except where prohibited by seven (7) state/district regulations: AR, DC, NE, NV, NY, NC, and SC. Applicants with a driver’s license from those states/districts must sign the application with ink then upload both pages of the application.
• Applicants may not list another student as their supervisor on their application. They must list a staff or faculty member as their supervisor. In cases such as student organizations or intramural teams, their faculty advisor must be listed. Applications listing another student as a supervisor will be rejected and need to be re-accomplished prior to approval.
• Drivers must have a 3-year driving history unless this is the first time you have had a license issued (i.e. you are 18). Past license numbers may be required to collect your driving history. Be sure to provide past license numbers and state. If you do not have this information handy, you can obtain it from your insurance agent.
• After your application has been submitted, a member of Risk Management will verify that you have completed the training indicated on your application, review your driving history and complete the application process. Notifications will be sent to you and your listed supervisor. A list of approved drivers will be accessible by last name and by department. These lists are not downloadable or manipulatable. 
• Driver authorization must be renewed every 3 years.  After the driver's initial training through UE, the UE system will track expiration dates and send out renewal reminders one month before expiration, but the driver and their supervisor are ultimately responsible for maintaining their approval status.
• Students, faculty and staff will log in via the link on the website and complete the single-sign on. Drivers who are graduate students or not employed by Baylor (and do not have a Baylor email address) are considered external learners. External Learners will log in via https://learn.ue.org/learn/register and be asked to enter Branch Code: 927-90665 to register/enroll in courses.
• Boat training will require additional steps. Once drivers have completed their pre-requisite trainings (Driver Safety Fundamentals and Defensive Driving Strategies) and uploaded their applications, Risk will reach out to the driver with guidance. 
• You are not allowed to rent/lease/borrow/operate a 15-passenger van as part of your travels. 
• Help with the UE website is available here: Learner Support – Lexicon

Before asking someone to drive on behalf on the University, please ensure they are authorized to drive by checking the Approved Driver List.

Important Reminders

All assigned training must be completed before driver authorization will occur. If you have specific driver questions please contact Risk Management.

Melanie Trojanowski
melanie_trojanowski@baylor.edu or risk@baylor.edu

Essential Forms for Vehicles

Keep a copy of the Automobile Accident Reporting Guide and a copy of the University's auto insurance identification card in your vehicle (rental vehicles, dealer loaner vehicles, and Baylor-owned vehicles) at all times.

• Automobile Accident Reporting Guide - Information on what to do if you are involved in an automobile accident in a rental vehicle, dealer loaner vehicle or Baylor owned vehicle.
• Incident Report Form - Complete the incident form for all automobile accidents.
• Auto Insurance Card

If you have specific questions or need immediate assistance, please contact Risk Management.

Melanie Trojanowski

melanie_trojanowski@baylor.edu or risk@baylor.edu

• Required training for all drivers:
  • Baylor Driving Policy (available as part of the UE training and on the Driving for Baylor webpage)
  • Driver Safety Fundamentals
  • Defensive Driving Strategies
  • Additional modules as assigned:
    • Golf Cart Safety
    • Passenger Van Driver Safety
• Applicant and the Department Supervisor listed on the application will receive an email once the requested driver is authorized to drive on behalf of Baylor University.
• If you choose to drive your personal vehicle for Baylor business, your personal insurance will be primary coverage and you will be responsible for paying your deductible.
• Renting a Vehicle? For information regarding vehicle rental options, visit the Procurement website.