Special Events

Certificate of Insurance Request Form   Submit Special Event Request Form

Special Events are defined as any event which involves Baylor owned property, outside vendors, large numbers of non-Baylor participants, or impacts multiple Baylor resources and departments. These events could be initiated by any enrolled student, faculty member, staff member, or any other individual, campus organization, partnership, association, or corporation desiring to use campus facilities. This does not apply to weekly meetings of Baylor student organizations or academic activities such as conferences or lectures.

All non-Baylor organizations/groups requesting the use of Baylor facilities for events or contracting with a Baylor-sponsored organization are required to carry liability insurance and provide a Certificate of Insurance.

Insurance Resources

• TULIP (Tenant User Liability Insurance Program) - Some events on campus require this insurance.
• Special Events Insurance - Some events off-campus require this insurance.
• Vendor Insurance Requirements - Example COI with Directions - Insurance information for vendors.
• Vendor Indemnity Agreement - For Vendors/Contractors electing not to provide Workers Compensation coverage.

The new TULIP and Special Events use on-line forms, but if the drop downs do not contain your specific event there are PDF forms that can be filled out for coverage.

Baylor simply provides access to these insurance programs, Baylor receives no compensation for the use of these programs.

Contact for questions:
risk@baylor.edu
Box #97371