Campus Security Authority Responsibilities
CSAs are encouraged to report all crimes reported to them, on a timely basis, to The Baylor University Police Department. Under the Clery Act, CSAs are required to report, Clery Act qualifying crimes which occurred on campus, in public areas bordering campus and in certain non-campus buildings owned or controlled (leased) by the University. The qualifying crimes and geographic designations are defined in the CSA training course. If it has been confirmed that an incident has previously been reported to the Baylor Police Department it does not have to be reported again. By creating the CSA position to include non-law enforcement personnel, the Clery Act recognizes that many individuals, including students, may not feel comfortable reporting crimes to the police, but might report incidents to other campus authorities. When CSAs pass reportable crimes on to the Baylor Police Department the crime statistics compiled for the annual report will be more accurate.
CSA Crime Reporting
When a crime is reported please ask the individual if they are willing to report the incident to the Baylor Police Department. If they agree, please assist the complainant in making contact with the Baylor Police Department by calling (254) 710-2222.
If the complainant does not wish to contact the police, the CSA will need to complete a CSA report form for all Clery qualifying crimes. The report must be submitted in a timely fashion. If the crime reported presents an imminent threat to the Baylor campus, the Baylor Police Department should be contacted immediately. The preferred method is to have CSAs submit reports online. Reports can also be made in person at the Baylor University Police Department located on the first floor of the Speight Parking Garage at 1521 S. 4th Street. Other inquires can be made by e-mailing Clery@baylor.edu.
If the reported crime is made in good faith, meaning there is a reasonable basis for believing the information is not rumor or hearsay, then the crime is Clery reportable. When interacting with the reporting party, CSAs need to gather incident information that would provide sufficient detail to properly classify an incident. This means CSAs need to document reporting party responses or lack thereof. Identifying information should only be included in the report if the reporting party does not wish to remain confidential. CSA’s should not investigate crimes or attempt to determine whether a crime took place. When in doubt, a report form should be completed and submitted as soon as possible!
What is done with CSA Report Forms?
Baylor University Department of Public Safety officials will review report forms and determine if an incident warrants timely warning/emergency notification of the University community. The Clery Compliance Office assesses all reports to determine if there is a reportable Clery crime to be placed within the Annual Fire Safety & Security Report. The 2021 Annual Fire Safety and Security Report is published and posted for viewing. Hard copies are available upon request.